If you have ever tried organizing an event in the past, whether it is a simple team gathering a full-blown corporate event, you know that it takes a lot of effort to make the event successful. Those who have done it before probably think that it’s too much work and wouldn’t want to repeat the experience. Meanwhile, those who are organizing an event for the first time are likely to feel overwhelmed by the responsibility.
It’s important to overcome the difficulties of corporate event planning. After all, well-planned events can be beneficial to employees. Le Cue Lounge, a pool hall in Markham, Ontario that offers venues for corporate events, says fun events help boost employee morale and retention rates.
So, when looking for a place where you can hold your event, ask yourself these three questions.
1. Who are the event’s attendees?
Knowing your attendees makes it easier to choose a venue because it gives you a better idea of what to prepare. For example, if the employees are mostly millennials, you’ll immediately think of places that allow them to socialize and have fun. You’ll consider a bowling alley or a pool hall as your event venue. If, however, you’re organizing an event for a company’s top executives, you’ll automatically look for a place with a more subdued atmosphere.
2. How many people are coming?
Find out the exact number of attendees; it will make the rest of your job easier. For starters, it’s the first detail you need to book a venue. For another, matters like catering, parking, and other incidentals depend on the size of your crowd. It will be difficult booking suppliers when you can’t give them a narrow estimate of how many people will be there.
3. What is the budget?
The budget for your event will surely narrow down your event choices. Be mindful of your limit, but also remember that a great venue is rarely cheap.
Planning a corporate event is challenging, but with the right information, you can do a stellar job of it. Answer these three questions, and you’ll come up with excellent ideas, not just for the venue but also for other aspects of your event.